MONEY COUNTING PROCEDURE

 1.  All masses are to be counted individually.

 2.  I will use 4:00 mass as an example.

 3.  Empty all contents of the plastic bag out.

 4.  Sort:  

1.           loose checks

2.           cash

3.           coins

4.           Mass envelopes

5.           special envelopes

 5.  All loose checks are to be paper clipped and put in a plastic bag for the Monday counters.  All the Masses loose checks can be combined.

 6. All coins will be placed into a separate baggy and will not be counted.

 7.  Mass envelopes are to be open.   Amount of donations are written on corner of envelopes.   All loose cash and envelope cash will be combined.  Cash will need to be double checked whether the counting machine is used or not.  Two strips will need to be made.  One will be attached to the cash for the deposit, the other will go to Sue.  Be sure to mark the mass time and whether it is  cash. This will help her if there are any discrepancies from the bank.  Please note:  You can combine denominations to complete a bundle.

 8.  Checks from mass envelopes.  The total of donation is to be written on outside of envelope.  Some of the teams have also been writing ck on the corner too, which seems to help find an error.  Two strips will need to be made for the checks, also including mass time, for Sue and the bank.  Please make sure the checks are all stamped.  **If visiting envelopes are used or any plain envelopes with no information included, these checks go into the loose baggy for the Monday counters.

 9.  We will no longer be counting the number of envelopes used for each mass.  Just group the envelopes and put them in the plastic bag for Ginger. 

 10.  Once a mass is completed, fill out the sheet. The total amount of cash collected, and the total amount of checks should be put into their correct column.

 11.  Special envelopes:  All three mass special envelopes are to be combined.

Separate cash and checks are to be tallied like the above procedure.  Run separate strips, and note what each strip is for.

 12.   The Sunday counters will have 3 masses, the separate entries on the sheet.  They will be totaled out in the top box.

 13.  The special envelopes will need to add up and across to be balanced.

 14.  Both totals will need to balance in the bottom boxes.

 15.  There should be only one deposit, with one deposit slip going to the bank, no matter how many bags are filled.  A slip will be made out and a copy will go to Ginger/Sue along with the empty envelopes and the strip that has her total number used per each mass.

 16.  All counters must sign the count sheet.  Please note that at least 2 counters must be present to count.  No one is to count alone.

 **If a check comes in for 3 different donations, such as a mass, ascension and building fund, leave everything together and put it into the baggy for Ginger.  She will figure out the correct distribution.

 Please feel free to contact me at anytime, even during the count if you have any questions.  815-254-6918.

 Thank you all,

 Tris Dalton